FLORIDA STATE

UNIVERSITY

HANDBOOK FOR

SEMINOLE CLUB

ORGANIZATION

1996-97

Picture of Longmire building here

FLORIDA STATE UNIVERSITY ALUMNI ASSOCIATION

SEMINOLE BOOSTERS,INCORPORATED

CONTENTS

HISTORY OF THE FSU ALUMNI ASSOCIATION 3

HISTORY OF SEMINOLE BOOSTERS, INC 3

THE MISSION STATEMENT OF

THE FLORIDA STATE UNIVERSITY 4

RSITY RELATIONS

VISION STATEMENT 5

MISSION OF THE FLORIDA STATE UNIVERSITY ALUMNI ASSOCIATION 4

MISSION OF THE FLORIDA STATE UNIVERSITY FOUNDATION, INC 6

MISSION OF THE SEMINOLE BOOSTERS, INC 7

ASSOCIATION PROGRAMS

AND ACTIVITIES 7

SEMINOLE BOOSTERS PROGRAMS 9

AND ACTIVITIES

SEMINOLE CLUBS 11

PURPOSES OF SEMINOLE CLUBS 11

FORMING A SEMINOLE CLUB 11

STEPS IN ORGANIZATION 11

ORGANIZATIONAL CHART 13

COMMITTEES 14

IDEAS FOR MEETINGS 16

ALUMNI ASSOCIATION SERVICES 18

SEMINOLE BOOSTER SERVICES 19

FINANCING SEMINOLE CLUB OPERA'NONS 20

APPENDIX 21

SAMPLE CONSTITUTION FOR SEMINOLE CLUBS 23

SAMPLE BY-LAWS 25

ANNUAL SEMINOLE CLUB SUMMARY REPORT 27

ANNUAL CLUB OFFICERS REPORT 29

SCHEDULE OF CASH RECEIPTS & DISBURSEMENTS 31

FSU FOUNDATION ENDOWED SCHOLARSHIP POLICY 33

This manual has been prepared by the Florida State University Alumni Association and the Seminole Boosters, Inc. to assist in the organization of new Seminole Clubs, to give continuity to established clubs, and to serve as a guide in developing comprehensive local organization of alumni, boosters and friends. The information and suggestions contained herein are based on many sources: suggestions from alumni and boosters, ideas utilized in other club programs, and experience gained by staff from working with other Seminole Clubs.

The success of to-dos manual as an aid to you and others who use it will depend greatly on our ability to keep it current through the addition of new ideas. We encourage your suggestions, and welcome constructive criticism.

Good luck to your local club. We look forward to serving you.

James H. Melton

President

FSU Alumni Association

Andy Miller

President

Seminole Boosters, Inc.

Betty Lou Joanos, Ph.D.

Associate Director

FSU Alumni Association

Charlie Barnes

Executive Director

Seminole Boosters, Inc.

Revised: 8/94

The Alumni Association of Florida State University was founded in May, 1909. Twenty graduates of the then Florida State College for Women established the organization. Class rolls reveal that 113 graduates held degrees from the institution established in 1857 under the name West Florida Seminary. The school was also known successively as the Florida State College, Florida Female College, and the Florida State College for Women. In 1947, by an act of the legislature the institution became the coeducational Florida State University with an alumni roll of ten thousand.

In the early organization, vital association work was done by interested individuals until 1929 when the services of a part-time executive secretary were required. Alumni activities continued to increase and in 1930, a full-time secretary was employed. This secretary also provided University publicity until the fall of 1935. Today the Association maintains over 195,000 records of alumni and friends and has a staff of 16 regular employees.

The Alumni Association is housed on the main floor of the Longmire Alumni Building. This building was named for Miss Rowena Longmire, a past president and advisor of the Alumni Association.

Seminole Boosters, Inc. was founded in the summer of 1951 by a collection of local business leaders who wished to promote support for Florida State football within the community. The organization grew and was successful, operating variously under the direction of the FSU Alumni Association, the Athletic Department, and the FSU Foundation.

In 1974, the Boosters were reorganized into a more independent, professionally-staffed organization. In 1978, Seminole Boosters, Inc. became a fully authorized Direct Support Organization, recognized by the Florida Board of Regents as Florida State's exclusive fundraising organization for athletics.

Today's Seminole Booster organization raises money to benefit all 18 Men's and Women's sports at FSU. Scholarship Endowments, construction and renovation projects, and support of the Athletic Department's operating budget constitute the Boosters' main goals.

With about 18,000 annual contributors, Seminole Boosters continues to rank as the nation's second largest collegiate athletic fundraising organization. A survey undertaken in the spring of 1992 indicated that Seminole Boosters, Inc. led all similar organizations within the Atlantic Coast Conference in total revenues.

THE MISSION STATEMENT OF

The Florida State University is a comprehensive, graduate-research university offering undergraduate, graduate, advanced graduate and professional programs of study, conducting extensive research, and providing service to the public. Its primary role is to serve as a center for advanced graduate and professional studies while emphasizing research and providing excellence in undergraduate programs.

In accordance with the University's mission, faculty members have been selected for their commitment to excellence in teaching, their ability in research and creative activity, and their interest in public service. Among the faculty are recipients of many national and international honors, who have included five Nobel laureates and seven members of the National Academy of Sciences.

Given its history, location, and accomplishments, the University does not expect major changes in its mission during the next decade. Rather, it sees further refinement of that mission with concentration on its strong liberal arts base and on quality in its teaching, research, and public service. Areas of strength upon which the University has established its reputation, building excellence upon excellence, have been identified for special emphasis and quality improvement. Included are: the four components of the Science

Development Grant -- physics, chemistry, psychobiology, and statistics -- together with the physical, biological earth, and mathematical sciences closely related to them. Enhancement of the fine and performing arts began with the establishment of the Center for Music Research in the already prestigious School of Music and includes prominent programs in Theater, Dance and the Visual Arts. Within the area of humanities, the Departments of English, Philosophy, Religion, and Humanities are particularly distinguished. Special emphasis in the policy sciences has been directed to the College of Social Sciences' Departments of Economics, Geography, Political Science, Public Administration, Sociology, Urban and Regional Planning, and to its Policy Science Center and the public policy components of the School of Criminology, the School of Social Work, and the College of Education.

The University's location in the State's capital provides great opportunity for service and interaction between governmental agencies and the social science and professional schools, especially the Colleges of Business and Law and the Institute of Aging. Special resources, such as the Supercomputer Computations Research Institute and the Florida State Conference Center, enhance its ability to deliver such service. Strongly committed to its mission in international education, the University provides study-abroad opportunities for its students through the Florence and London Study Centers, which it operates for the State University System, and through programs which it maintains in Barbados, Costa Rica, the Republic of Panama, Switzerland, Yugoslavia, Taishan in China, the Chianti region of Italy, and Oxford, England.

As a major comprehensive residential state university, Florida State attracts students from every county in Florida, every state in the nation, and more than 100 foreign countries. The University is committed to high admission standards that ensure quality in its student body, which currently includes come 150 National Merit and National Achievement Scholars, as well as students with superior creative talents. It also provides alternative admission and highly successful retention programs for special student populations. Most students pursue a full-time course of study in normal progression from high school or undergraduate institutions. Graduate students who comprise nearly 20 percent of the student body are enrolled in 203 graduate degree programs of which 68 covering 123 fields are doctoral. The median age of all students is 21, and about 21 percent, mostly graduate students, are over 25 years old.

The mission of the Division of University Relations is to promote the mission of the University by advancing a commitment to excellence and by encouraging an active interest in university affairs and generating financial support from friends and alumni across the country and around the world. The University Advancement Division is comprised of the three direct support organizations (the FSU Alumni Association, the FSU Foundation, Inc., and Seminole Boosters, Inc.) and Governmental Relations.

The Alumni Association is a non-profit corporation organized to aid, strengthen, and expand Florida State University in every proper and useful way, and to develop, strengthen and utilize the bonds of interest, sympathy, and affection existing between the University and its alumni, and among the alumni themselves. This is accomplished through service to alumni from the University by the Alumni Association, through alumni participation in campus activities, through Seminole Clubs and special programs in local communities, and through the general interest, support and loyalty of the alumnus.

The specific objectives of the Association are:

to promote and encourage a continuing interest in and loyalty to The Florida State University

to effectively employ the talents, energies and contributions of alumni to constructive ends.

to provide a standardized organizational structure and coordinated program for Seminole Clubs.

to develop goals and coordinate the efforts aimed at their accomplishment.

to promote the cultural academic and literary advancement of its members.

to support the President, faculty, staff and student body of the University in their efforts to improve the institution.

to publish and distribute various publications related to the University and its alumni.

to arrange and conduct meetings of the alumni.

to assist in the recruitment of students to attend the University.

to encourage alumni and friends to generously support the University.

to conduct any and all appropriate activates to accomplish the above mission.

to effectively employ the talents, energies and contributions of alumni to constructive ends.

The Florida State University Foundation, Inc. is a nonprofit organization responsible for receiving, investing and administering all private support except for intercollegiate athletics for Florida State University. Organized in 1960, the Foundation has expanded and become the primary fund raising and gift management unit of the University.

The general nature and purpose of the Foundation is to encourage, solicit, receive and administer gifts and bequests of property and funds for educational and charitable purposes, all for the advancement of teaching, research and learning; and the support of public education in the several pursuits and professions of life at Florida State University.

Like most other state supported major educational institutions, Florida State University is becoming more dependent on private contributions in order to achieve and maintain excellence in its many academic-dc programs. Although the University receives limited support from State appropriations, the vital elements inherent in a program that truly provides quality education are funded through private contributions from alumni, friends, business, industry and foundations.

Seminole Boosters, Inc. is the arm of the University charged with raising money in support of intercollegiate athletics. Florida State's booster organization is often cited as a model, dedicated to providing financial support for a clean, winning athletic program which enhances the public image and underscores the integrity of the entire University.

Founded in 1951, Seminole Boosters, Inc. has grown to become the second largest collegiate athletic fundraising organization in america (second only to fellow ACC member Clemson). More than 17,000 individual contributors support Seminole athletics with their annual donations.

Working in close cooperation with the FSU Alumni Association and FSU Foundation, Seminole Boosters, Inc. generates gifts through direct mail and telephone programs, and an especially extensive network of volunteers numbering nearly one thousand strong.

The broad goals of Seminole Boosters are these: to fully endow all 240 athletic scholarships offered by the University; to complete construction of the Athletic portion of the University Center; to establish a Reserve Fund for the athletic program; and to provide for the continued construction and renovation of athletic facilities as necessary.

ALUMNI ASSOCIATION PROGRAMS AND ACTIVITIES

PROGRAMS

ALUMNI PUBLICATIONS

• Provides active members with Florida State Times magazine six times a year
• - ProvidesinformationonTheFloridaStateUniversity,alumniactivitiesandaccomplishments of alumni, students and faculty
  

SEMINOLE CLUB DEVELOPMENT
· Promotes and builds the National Alumni Association through the involvement of active Seminole Clubs throughout the United States and the world

· Builds new Seminole Clubs, encourages growth in membership, and broadening of activities in support of the University

ALUMNI RECORDS

· Maintains current alumni biographical and gift record information

· Services alumni record inquiries, provides alumni printouts and conducts various alumni and University mailings


FOOTBALL TICKET PRIORITY

- Provides dues paying members of the Alumni Association with a priority in the

purchase of season athletic tickets

FSU VISA CARD

· Provides applications for FSU VISA card
· ProvidesAssociationwithpositivevisibilityandadditionalrevenuefortheAssociation and the Seminole Boosters

ALUMNI SPONSORED INSURANCE

- Offers Group Ten-n Life Insurance Program and Temporary Health Insurance at group rates

ALUMNI TOUR PROGRAM

- Provides high quality tours to alumni at group rates

ACTIVITIES

HOMECOMING

· Weekendofspecialeventsdesignedtowelcomealumniandfriendsbacktocampus

· EventsincludethePowWow,GradsMadeGoodBreakfast,HomecomingReception,

- Parade, Reunions, Torch Run and Football Game

REUNIONS

· Opportunity for alumni to return to campus, renew friendships and show their ongoing support for the University

· ActivitiesareheldinconjunctionwiththeSpringWeekendfortheAlumniEmeritus Club and the 50th reunion class

LONGMIRE ALUMNI BUILDING OPEN HOUSE
- Provides alumni and friends a home away from home on days of major athletic and campus events

SEMINOLE CLUB LEADERSHIP CONFERENCE
- Workshop held each fall on campus to train Seminole Club officers and Seminole Boosters fundraising volunteers

PRE-GAME EVENTS

- Pre-game receptions, pep rallies and other activities designed to provide alumni an opportunity to meet prior to away athletic events

SEMINOLE BOOSTERS PROGRAMS AND ACTIVITIES

PROGRAMS

FUNDRAISING

The primary focus of Seminole Boosters, conducted through personal solicitation by professional staff, direct mail, telemarketing and a vast volunteer network

BOOSTER PUBLICATIONS

- Provides all annual contributors with the Report to Boosters newspaper six times per year

OTHER DONOR BENEFITS

· Provides annual contributors with Seminole Booster/Florida State license plates

· Provides Football, Basketball and Baseball ticket priority to contributors based on donor level

· Provides Football and Basketball parking to contributors based on donor level

· Provides annual subscriptions to Florida State magazine to contributors

· Provides benefits to contributors based on donor level

SEMINOLE CLUB DEVELOPMENT

· Promotes increased support for the Athletic Program through the involvement and enhancement of Seminole Clubs

· Builds and encourages the development of new Seminole Clubs in cooperation with the Alumni Association

· Communicates regularly with Club Presidents through the Scalping Knife newsletter

· Provides a Seminole Booster field representative to work directly with Club leaders and Booster fundraising volunteers

"FRIEND OF" PROGRAMS

- Bull-Pen Club, Tip-Off Club, McIntosh Society(track)and others provide individuals with the opportunity to enhance specific sports through wholly designated gifts

CAPITAL PROTECT'S
-Active involvement in the construction of University Center and the development of income-producing to benefit the long-range academic goals of the University



SCHOLARSHIP ENDOWMENT

- Works to provide funding for the full endowment of all 240 Men's and Women's

athletic scholarships through both individual and group Endowments

AFFINITY PROGRAMS
- Provides materials and encourages participation in the Barnett/FSU Visa card program and the ATC Long Distance Affinity Program

CONCESSIONS

- Conducts all concessions operations at all on-campus intercollegiate athletic events

ACTIVITIES

VOLUNTEER FUND DRIVES

- Nationwide network of -volunteers who identify prospects and conduct organized local fund drives to support Seminole athletic programs

MONDAY LUNCHEONS

- Weekly football luncheons featuring Coach Bowden, game highlights, and special guests; open to the public in Tallahassee

WAR PARTY

- Thirty-minute show, taped weekly during football season; features Coach Bowden, game highlights; available only to Seminole Clubs

BOBBY BOWDEN TOUR
- Annual April/May golf & dinner tour featuring Coach Bowden and Seminole Booster executive director Charlie Barnes; 28 stops, each sponsored by a local Seminole Club

LEADERSHIP CONFERENCE
Annual Leadership Conference, sponsored jointly with the Alumni Association; features University and Athletic Department leaders; recognition & awards luncheon

GOLDEN TORCH GALA
- Academic Awards Banquet, black tie, featuring national speaker and special entertainment; sponsored jointly with the Athletic Department

PURPOSES OF SEMINOLE CLUBS

Successful Seminole Clubs are usually founded as a result of a need on the part of the alumni within a certain area. Ordinarily, a group of alumni consider forming a Club as a means to strengthen their tie with the University. Soon afterwards, a wish to "do something" takes hold of these alumni.

The Club serves as a medium for uniting the alumni and friends of the University in organized effort for themselves and the University. It provides an opportunity for increased participation in the life of the University, allows for association with other Florida State University graduates and former students of the same community. On the other hand, the Seminole Club is essential in the promotion and needs of the University. In a sense, the Club is the University in a specific location.

Doing something for the University and themselves is a program of mutual benefit. The Club's existence will make it possible to bring many outstanding and interesting University speakers and other programs directly to alumni. The Club, thereby, may stimulate and promote community education and creative cultural background for its members. In turn, the Club provides local representatives of the Florida State University to interest the outstanding high school scholars, leaders, and athletes in the University. The Club rewards its members with a closer bond of collegiate fellowship, including the opportunity for more personal contact.

The Seminole Club can be a strong factor of support for the Florida State University through very worthwhile projects, such as scholarships and recognition awards. The Club can mean to its members as much as they will allow it to mean, as evidenced by the enjoyable worthwhile projects which are established as the Club progresses.

FORMING A SEMINOLE CLUB

STEPS IN ORGANIZATION

Seminole Clubs are generally organized on a county or area basis so those alumni who reside in outlying areas may be included. In order to have an effective Seminole Club, experience has indicated that it is desirable to have an area alumni population of at least 100, with 25 alumni who can be counted upon to participate consistently (the word "alumni" applies to anyone who has attended the Florida State University for one semester or more). The following outline is suggested for starting a Florida State University Seminole Club.

1. Contact the Alumni Association or Seminole Boosters

Contact the Florida State University Alumni Association, 114 Longmire Alumni Building R-129, Tallahassee, Florida 32306-1052, (904) 644-2761, or contact the Seminole Boosters, P. 0. Box 1353, Tallahassee, Florida 32302-1353, (904) 644-3484. Request a list of graduates and former students residing within the club area. NOTE:
This listing is only to be used for the purpose of promoting Florida State University.

2. Initial Interest Meeting

Select a nucleus of five to ten alumni and call an informal meeting of these people at your home or another suitable location. This group should determine if there is sufficient interest in the area to form and sustain a Seminole Club.

3. Interest Survey

If the Associate Alumni Director and the club's organizational committee agree that a reasonable chance of success exists, the Alumni Association will prepare and mail surveys to area alumni to determine their interest in participating in club activities. Surveys will be returned to the Association, and copies will be provided to the club contact person for record keeping purposes.

4. The Organizational Committee Meeting

Contactthoseindividualsexpressinginterestinparticipatingasofficersorcommittee chairpersons, and arrange an informal gathering of these alumni at a convenient location. Decide upon a time, date, and place for an organizational committee meeting of the Sen-dnole Club. If desired, the Alumni Association will prepare and send a postcard to area alumni announcing the organizational committee meeting.

Make sure to have name tags and a sign-in list (available from the Association), from which you can begin building a club roster.

At the meeting, either elect a board of directors, or ask for volunteers. The board is the lifeblood of the organization, and should consist of at least seven to fifteen motivated people. Board members should be aware of the commitment that will be necessary to make a successful Seminole Club (typically a meeting every month). If more alumni express interest than can be accommodated, they can be asked to serve on committees once they are established.

If possible, set a tentative date and time for the initial meeting of the board of directors. It will save time in the long run if you are able to discuss potential scheduling conflicts, etc., while everyone is together in one place.

5. Initial Board Meeting

Either elect or appoint a constitution and bylaws draft committee and chair. You may refer to the samples included in this handbook as guides. All committee members should receive copies of the samples. A club constitution and set of bylaws are critical if the organization is to get off the ground. Without these documents, club events, elections, and board meetings may never be scheduled.

Plan the first Seminole Club event, and agree on one person to coordinate the planning of the event. Ideally, this person would also serve as chair of the Activities

SEMINOLE CLUB

SEMINOLE CLUB BOARD OF DIRECTORS

President President-Elect , Past President

Vice President for Academic Advancement

V.P. for Athletic Advancement (or Booster Area Chairman)

Secretary, Treasurer, Committee Chairs

Membership & Attendance Program Committee

Committee

Hosts & Hostesses

Phone Subcommittee

Committee

Publicity Committee Suggested Temporary

Committees:

1. Nominating

2. Special Events

CLUB MEMBERSHIP

Committee (See Ideas for Meetings section for some advice about Club events).

Elect a President, Vice President, Secretary and Treasurer of the club. You may wish to wait until near the end of the meeting to elect officers, so that board members may become better acquainted with each other. The duties of officers are to be established in the club's bylaws.

Elect or appoint chairs of standing committees, including Membership and Attendance, Publicity, Activities, and Host & Hostess, and any other standing or temporary committees which the President may see fit to establish (see following section, "Committees"). Note: It is suggested that the club Secretary be appointed as chair of the Membership and Attendance committee, or that the bylaws define this as one of the Secretary's duties.

Set date and time for next board meeting.

6. Second Board Meeting

Receive report from constitution/bylaws committee. Distribute copies of draft to board members for approval/disapproval.

Receive report from activities chair to monitor progress on first Club event. The chair of the Host and Hostess Committee should assist in the final planning of the event.

Publicity chair/committee should prepare and send press releases/public service announcements to local media. In addition, chair should contact Associate Director with pertinent information about the Club event so that a postcard or newsletter may be prepared and mailed to local alumni.

Develop an outline of activities that the club would like to sponsor in the future. Set date and time for next board meeting.

7. First Seminole Club Event

The Alumni Association will make the following materials available for distribution/ use at the event: name tags, sign-in sheets, address correction cards, Seminole stickers, copies of Florida State magazine, Alumni Association membership forms, Seminole Booster pledge cards. and seasonal materials, such as football, baseball or basketball schedules. In addition, if a newsletter has been published, copies should be available for those who did not receive it by mail.

Have fun!!

8. Third Board Meeting

Receive report from activities chair about the first club event. The chair should then ask for a volunteer or appoint a coordinator for the club's next event.

- Discuss the previously developed club activity out line, making any desired additions or corrections.

- Cover any new business.

- Set date and time for next board meeting.

COMMITTEES

Most Seminole Club activity will be organized and conducted by the various standing committees. From time to time, temporary committees will be needed as well. A listing of standing committees and their responsibilities along with a discussion of temporary committees follows:

Standing Committees:

1.Membership and Attendance Committee

a. The Chairman of the Membership and Attendance Committee should be the club Secretary.

b. Secure a list of graduates and future students from the Alumni Association and keep it up to date.

c. Inform the Association of all additions and deletions to the list, and thereby keep it accurate.

d. Assist the Association in tracing alumni names and addresses within the club area.

e. Conduct an annual membership drive.

f. Contact all alumni moving into the club area and acquaint them with the club.

g. Organize a telephone committee to contact members concerning club activities and meetings. A written announcement and publicity will not always do the job.

2.Publicity Committee:

a. The Chairman of this committee should be a Board member closely associated with the press.

b. Establish a working relationship with newspaper editors, society editors, radio and TV station personnel and invite them to the club functions.

c. Arrange for publicity prior to and following the club function.

d. Arrange for pictures to be taken in advance and during club activities. Pictures may be used by the local papers. They are definitely desired for possible use in the Alumni publications.

e. At all times promote the general interest of the Florida State University in the local newspapers, radio and television stations.

f. When information and pictures on University programs or speakers are required for advance publicity, contact the Alumni Association.

3.Program Arrangements Committee

a. Arrange a suitable program for every club meeting and activity.


4. Host and Hostess Committee

This committee is similar to the Membership and Attendance Committee in some respects.

a. This committee should be responsible for seeing that the meeting starts off in the proper manner by providing a welcome reception for the alumni and those on the program as they arrive.

b. The hosts and hostesses should be properly indicated by appropriate badges or ribbons.

c. They should provide individual name tags for the alumni. These tags may be prepared in advance.

d. The committee is further charged with introducing the alumni - make them feel welcome by making them known to one another.

5.Seminole Boosters Committee

a. The Chairman of this committee should be a Board Member who serves as the appointed Area Chairman of the national Seminole Boosters.

b. Organize and conduct a local Seminole Booster fund drive within the framework outlined by Seminole Boosters, Inc.

c. Keep club members informed about the activities and programs of Seminole Boosters, Inc.

d. Keep club members informed about Seminole athletic events both locally and on campus.

e. Act as official Seminole Booster representatives within the club and the community.

Temporary Committees:

The President will find it necessary from time to time to appoint certain temporary committees to provide for activities not assigned to the standing committees.

1. Nominating - prepare nomination list in advance of meeting. Contact nominees in advance to determine interest and willingness to serve.

2. Special Events and Projects - coordinate seasonal club projects or events, such as excursions, football trips, and others.

3. Others

WHAT, WHEN, WHERE AND HOW

What Kind (Program Suggestions)

The successful club must have balance. Too much of any one thing over an extended period of time causes attendance and interest to dwindle. The University President and the Football Coach are Number One choices for the Alumni programs but even their appearances must be rationed in order to retain their glitter. Furthermore, these two headliners have many duties that keep them from making the number of appearances alumni would like them to make.

A change of pace promotes more club interest. Consider the following Program Suggestions and add variety to your Alumni Meetings:

1. Reception, Dinner, and Speaker

Speakers from the FSU campus are willing and capable of bringing reports concerning the University Program or their own school, department, or specialized field of work. In addition, coaches, athletic representatives or Seminole Boosters staff members can serve as Club guests. Such a meeting can be a success either with or without a dinner.

Prominent alumnus from a near-by city or college.

Frequently a local business man (an editor, judge, doctor, merchant, etc.) can tell a fascinating behind-the-scene story. Or a physician can report on recent medical advances, and make it interesting as well as educational.

2. Picnic, Chuck Wagon Barbecue, Cookout

The whole family can attend; no sitter problems ... and maybe some future students. Entertainment committee can do a great job with lots of fun planning games and group activities.

3. Pot Luck Suppers A lot of fun for clubs with small membership ... just eat and visit.

4. Special Honor Programs

Dedicate a meeting to a retired professor or a longtime University personality. There are many worthy of such an honor who have made outstanding contributions to the state and to the nation.

When to Meet

Club meetings can be held any time during the year, and every club should have at least one big meeting a year. This should be a "bell ringer" with a good program to provide a grand occasion.

A summer meeting could be arranged with alumni, present students and incoming freshmen. The fall offers an excellent opportunity for alumni to meet and view a football movie or hear a talk by a representative of the Athletic Department.

Where and How

Experience teaches us that hotels and country clubs provide the best atmosphere for alumni gatherings. Although cost should warrant some attention, a club should "shoot the works" every once in a while. Try a big event with all the trimmings in the leading hotel ... make it one of the social events of the year. Public meeting places such as local school buildings and community center buildings are often available.

MAKING A MEETING CLICK

Paying attention to 'little problems before they happen" contributes much to the successful meeting. Club officers and committee members must accept this responsibility.

The best interests of you and the University will be served if every alumnus and supporter in your area is made to feel important in the club's activities. Let's make everyone feel that he or she is wanted and belongs. The following information is sound advice:

"Important note: At every social or dinner meeting there should be a reception committee. Otherwise the timid young alumnus attending his first meeting slinks into the lonesome comer, gulps his food in silence, and sneaks out during the applause ... vowing never to return. No one even knew he was there.

Take our word for it. This has happened hundreds of times. It has actually wrecked scores of clubs. It is a major reason for failure.

A receiving line is important for formal gatherings for fifty or more. All alumni should have the opportunity to meet the speakers, honored guests, and the club president. They won't without a receiving line."

Use name tags for large meetings. The Alumni Association or Seminole Boosters will furnish tags upon request, and the Host Committee can prepare the tags. Ask everyone to sign the registration sheet provided by the Association(sample enclosed). The information is needed for our files and for your club attendance record.

VITAL FACTORS FOR A SUCCESSFUL CLUB

The following are some of the most important Do's and Don'ts for club officers to remember.

Do's

1 . Do use your club constitution as a guide for the future operation of you club. Refer to it often.

2. Do have regular meetings of the officers and Board of Directors.

3. Do have a planned activity schedule, and announce it early in the year.

4. Do have interesting, varied, and well-planned programs.

5. Do delegate the club's activity to standing committees and prevent fostering a one-man club.

6. Do inform the Alumni Association and Seminole Boosters of all club activity.

7. Do, Do, Do, have regular elections of officers who are capable and willing to serve.

Don'ts

1. Don't nominate officers or directors without their advance knowledge.

1. Don't plan more meetings than you can handle.
   
   

ALUMNI ASSOCIATION SERVICES

The Alumni Association will provide the following services for Seminole Clubs:

1. Send a new and up-to-date list of area alumni to the club Secretary. Updated lists will be provided upon request. Under no circumstances should the alumni list be used f or commercial or political purposes.

2. Notify clubs whenever faculty speakers are planning to be in their area.

3. Notify club Presidents whenever the President of the Alumni Association or the Associate Director is to be in the area.

4. Assist the club in planning their program. When requesting speakers or films, the club is encouraged to inform the Association as early as possible.

5. Provide meeting report forms for the files of the club. Copies should be forwarded to the Alumni Association at the conclusion of the meeting.

6. Duplicate and address mailing announcements of meetings and other activities. (I bulk mailings per year to all area alumni).

7. Provide name tags, sports schedules, Alumni Association membership forms and brochures, and Seminole stickers (when available).

1. Provide a club banner.
   

Inform the Association as soon as possible the time, date, and place of your meeting. You may also request at this time those services and materials which your club needs.
Note regarding mailings: The Alumni Association provides one mailing per year to all area alumni, and one additional mailing to active (dues paying) members of the FSU Alumni Association. All mailings of 200 or more will be mailed bulk rate. Due to time requirements of bulk delivery, all information must be received by the Alumni Association six weeks before the event or delivery cannot be guaranteed. Additional mailings can be provided at the Club's expense. Seminole Clubs wishing to mail first class will be charged the difference in the two mailing rates. Bulk mailings take approximately 15 working days to arrive; therefore it is critical that the club provide information in a timely fashion.

Seminole Boosters, Inc. will provide the following services for Seminole Clubs:

1. Direct assistance in helping each Club meet their Seminole Booster fundraising goals.

2. Direction and assistance in preparing for the Bobby Bowden Tour.

3. Provide a professional Seminole Booster field representative to give personal expert assistance to club officers and volunteer fundraising leaders within certain geographic areas.

4. Weekly videotape productions (during football season) of WAR PARTY, provided to every Club at little or no cost.

5. Close and regular communication with all Club Presidents concerning a wide range of club issues. Provide a variety of promotional and public relations materials including key chains, schedule cards, posters, autographed photos and bumper stickers.

FINANCING SEMINOLE CLUB OPERATIONS

EVENT PROFITS
The price of every club function should include some additional amount of approximately one dollar to pay for expenses such as complimentary meals of invited guests, registration fees, or speaker honoraria. This revenue source should at least cover individual program expenses and might provide modest additional revenue.

FLJND RAISING ACTIVITIES
In addition to event profits, income may be generated through various fund-raising activities. These activities are limited only by the club's initiative and imagination. Proven successes include the following:

Golf Tournaments

Raffle of Seminole Memorabilia /football tickets at club meetings

Silent auction or raffle of merchandise donated by local businesses

Bus trips to athletic events

Admission charge to TV Parties

Donations from sponsors

Cookouts

SUGGESTED CONSTITUTION FOR SEMINOLE CLUBS

This suggested constitution is subject to adoption by the Seminole club. Immediately upon adoption, a permanent copy of the constitution and by-laws is to be filed by the secretary in the record book and a copy mailed to the Alumni Office and the Seminole Boosters, Inc.

Article I - Name

The name of this organizational shall be the Florida State University Seminole Club of

_______________________ . This organization is formed as a Seminole Club affiliated with the Florida State University.

Article II - Purpose

The purpose shall be: to support the activities of the Florida State University toward the realization of its educational program in every manner possible; to establish and promote goals and club projects which tend to strengthen the ties between the members, the club, the community and the University; to unite for social purposes those persons who are interested in the distinguished record and future progress of the Florida State University; and to act as an agency for the dissemination of information regarding the educational advantages of the Florida State University.

Article III - Membership

All alumni of and individuals interested in Florida State University shall be eligible for membership.

Article IV - Officers

The government of the club shall be vested in its officers and Board of Directors. The officers shall consist of a President, President-Elect, Vice President for Academic Advancement, Vice President for Athletic Advancement (or Area Chairman appointed by Seminole Boosters), Secretary and Treasurer, elected in the manner provided by the bylaws. Officers shall carry out their duties in accordance with the bylaws.

Article V - Meetings

There shall be an annual club meeting for the election of officers. There shall be such other regular meetings each year as the President and the board of Directors deem desirable.

Article V - Amendments

This Constitution may be amended by a two-thirds majority of all members present at any duly called meeting

of the club membership.

Article VI - Adoption

This Constitution may be officially adopted upon its approval by a majority vote of the members of the club

in attendance at any regular or special meeting.

SUGGESTED BY-LAWS

FLORIDA STATE UNIVERSITY

SEMINOLE CLUB OF _______________

Meetings

1. Meetings shall be run according to Robert's Rules of Order
2. The Seminole Club shall hold not less than one meeting per year in order to elect officers and directors.
3. Additional meetings may be held at the discretion of the President.

Officers

1. Officers shall be elected for a term of one (1) year. Neither the President nor the President-Elect shall serve more than two consecutive terms.

2. The President shall appoint a nominating committee of not less than three (3) persons, who shall submit nominations for all officers. Non-donations shall also be received from the floor.

3. When a vacancy occurs among the officers, the President shall appoint a club member to fill the unexplored term of office.

4. The President shall preside at all meetings and shall have general supervision of all the affairs of the Club. The President shall be the official representative of the Club on all occasions except when otherwise designated. The President shall designate the time for the next meeting at each meeting and see that the required number of meetings (2) are held annually.

5. The President-Elect shall perform the duties of the President in Ns or her absence. The President-Elect shall act as liaison between the Club and the FSU Alumni Association and encourage membership in both the National Association and Seminole Boosters.

6. The Vice President for Academic Advancement shall act as liaison between the Club and the FSU Foundation, Inc.

7. The Vice President for Athletic Advancement shall act as liaison between the Club and the Seminole Boosters, Inc.

8. The Secretary shall keep an accurate record of all meetings and shall keep a list of membership of the club with the address and telephone number of each member. The Secretary shall conduct the correspondence of the club. This officer shall furnish the Associate Director of the Alumni Association and the Executive Director of Seminole Boosters, Inc. the names of all new officers immediately after election.

9. The Treasurer shall receive all Moines of the Club and deposit same in a bank approved by the officers. The Treasurer shall pay all club debts and submit a report at every business meeting. The treasurer shall file the annual financial report with Seminole Boosters as required by the NCAA.

Board of Directors

1. The Board of Directors shall consist of the above named officers, the immediate past resident of the Club, committee chairpersons, and as many additional members as the Club may choose to elect.
2. The Government of the Club and the direction of its activities shall be vested in the Board of Directors.

1. 3. The Board of Directors shall meet at least twice per year.

4. A meeting of the Board of Directors must be called by the President upon the written request of three members of the Board of Directors.

Amendments

By-laws may be amended at any regular meeting of the Club membership by a simple majority vote of the members present and voting.

Club

Election Date Term

Signature

Typed Name

Office

Programs (Type, Speaker, Dates, Places, Attendance, Etc.)

Other Club Events

Fund-Raising (Events, Projects, Amount Raised)


Report to be returned to:

Associate Director

FSU Alumni Association

114 Longmire Building-R-129

Florida State University

Tallahassee, Florida 32306-1052

SCHEDULE OF CASH RECEIPTS AND DISBURSEMENTS

JULY 1, THROUGH JUNE 30,

NAME OF CLUB:

CASH BALANCE July 1, $_______________

RECEIPTS

Membership Dues ___________

Merchandise Sales ___________

Interest Income ___________

Special Projects (i.e. Golf Tournament, Bus. trips) ___________

Other ___________

Total $_______________

DISBURSEMENTS

Advertising ___________

Merchandise Purchases ___________
Recognition and Awards ___________

Postage ___________

Insurance ___________

Speaking Honoraria ___________

Printing ___________

Transfers to Nat'l Seminole Boosters ___________

Annual Giving ___________

Endowment ___________

Other ___________

Transfers to Florida State University ___________

FSU Foundation ___________

FSU Alumni Association ___________

Special Projects (see above) ___________

Other ___________

Total $_____________

CASH BALANCE June 30, $_____________

I affirm-n that the above information to the best of my knowledge, is correct. ___________________

(Club Treasurer or representative)

FLORIDA STATE UNIVERSITY FOUNDATION

POLICY FOR SEMINOLE CLUB ENDOWED SCHOLARSHIPS

· Gifts to provide a named endowed fund will vary according to the specific restricted purpose(s) but shall in no case be for an amount less than $25,000 and must be equal to the amount of capital required to produce annual income adequate to fulfill the donor(s) purposes over an indefinite period of time.

· A named endowed fund may be established for less than the minimum as long as the donor(s) make a written pledge to bring the fund balance to the minimum prescribed within a period of two years from the date of the first cash gift, or, in the case of a capital campaign, by the end of the prescribed pledge period.

· ScholarshiprecipientsmaybenominatedbytheSeminoleClubscholarsHpCommittee. Recipients shall be selected by the University's Office of Financial Aid in accordance with University policy. The FSU Foundation, Inc. shall administer the monies received in accordance with Foundation and University policy.


END